2019–2020 Board Meeting Schedule
Monday, Sept 9
Monday, October 28
Wednesday, November 20
Monday, December 9
Monday, January 20
Thursday, February 27
Thursday, March 26
Saturday, April 18 (all day retreat)
Wednesday, May 20
Thursday, June 25
Frequently Asked Questions
What is The Linden School Board of Trustees?
The Linden School Board of Trustees is entrusted with planning for the future development of the school. The Board advises and oversees the principal of the school, engages in a range of development activities, and guides the school in actively pursuing our mission and vision. Daily operations and staffing decisions, among other matters, are the responsibility of the school’s principal.
Who serves on the Board?
The Board consists of approximately 12 people at any given time, each of whom is serving a 3-year term. Members include current and former parents, alumnae, former school administrators, and those in the community with needed expertise; the principal of the school is an ex-officio member of the Board. Individuals on the Board are selected to serve as the Chair, Treasurer, and Secretary. The Board also maintains two Open Chairs, through which it invites experts on a topic under discussion or presenters of relevant proposals.
What are the Board’s legal responsibilities?
The Linden School is incorporated as a not-for-profit corporation in the province of Ontario and has charitable status from the federal government. These two designations mean that Board members take the broadest view of the best interests of all stakeholders. Board members have certain responsibilities and duties, including: acting in the best interests of the corporation and not in favour of any one group of constituents; avoiding conflicts of interest; and acting honestly and in good faith.
How do your meetings work?
We meet approximately once a month at the school for two hours. In keeping with the mission, the Board functions using a consensus model. Rather than using a majority-rules voting system, we strive to achieve consensus on every decision we make, both in committee and at the Board level. At the end of each meeting, the Chair ensures that we all feel our voices have been heard, and asks whether our meeting has adequately served Linden’s mission.
Are Board members expected to fundraise?
All Board members are expected to make an annual donation to the organization to contribute to the bursary fund. In addition, they are expected to attend fundraising events, and participate in annual and special campaigns. All members are expected to play a role in any future capital campaigns.
What kind of committees do you have?
The Board currently includes the following committees:
- The Advancement Committee builds philanthropic and other resources for Linden, and works to enhance parent engagement and student enrolment and retention.
- The Archives Committee records and preserves The Linden School’s story. This ranges from maintaining, organizing, storing, and making available documentary and other records, so that they can be used for scholarship and other approved purposes, in keeping with the school’s privacy policies.
- The Finance Committee is responsible for securing sound fiscal planning and management for our school, and monitors the legal financial requirements necessary to maintain our charitable status. This committee assesses both opportunities and risks and helps inform Board decisions.
- The Governance Committee develops, maintains, and documents the Board’s policies and procedures, meeting structure and agenda format, and minutes and reports from Board committees and the administration of the school. It engages in the recruitment and orientation process for the Board and maintains Board membership and renewal.
- The Human Resources Committee supports, guides, and mentors the principal. This committee is responsible for an annual performance review of the principal and may, as requested, act as a resource for Linden employee relations. The hiring, management, and evaluation of Linden staff are the responsibility of the principal.
I am interested in joining a committee. How do I get involved?
The Board of Trustees is committed to seeking contributions from the community and drawing on a wide range of expertise. Committee members do not have to be Board members, and we are frequently seeking new members for our committees. If you have relevant expertise and are interested in volunteering, contact email@example.com and tell us about yourself!
How does the Board recruit new members?
The Board is always looking for new voices and ideas. When a current trustee decides to retire from the Board, we will form an ad hoc selection committee to recruit a new member to fill the vacancy. The selection committee asks Board members for names of potential candidates, and seeks to match candidates to Board needs. The selection committee will then invite a candidate to meet with two board members to discuss what the candidate can offer and how the Board functions. If it seems to be a good fit for both parties, the candidate is invited to sit in the Open Chair at the next Board meeting. Following that meeting, the Board will determine if consensus exists on the appointment of that individual and the candidate will decide if she/he wishes to join the Board.
I am interested in joining the Board. How do I get involved?
Contact firstname.lastname@example.org and tell us about yourself!
I have an issue that I want to bring to the Board. What should I do?
Can I attend a Board meeting?
The Board of Trustees maintains two Open Chairs at every meeting. The Board will invite members of the community to sit in these Chairs when they require specific expertise, or when they wish to hear a proposal that is within its purview. Please contact the Board for more information.
How do I contact the Board?
To contact the Board please email email@example.com.
How can I learn more about the current Board of Trustees?
Please take a look at our biographies above to find out more about who currently serves on the Board. We regularly attend Linden events, so please stop by and introduce yourself!